HR Apprentice

Job Purpose

To support the Human Resources team in daily administrative and operational activities while gaining practical exposure to HR processes. The role provides hands-on learning opportunities in employee administration, training coordination, data management, document control, and general HR operations, while developing professional workplace skills and business acumen.

Key Responsibilities

• Support HR administrative processes and employee documentation.
• Maintain and update employee records, databases, and filing systems.
• Assist in preparing HR letters, forms, and other personnel documents.
• Support recruitment administration, including interview scheduling and candidate coordination.
• Support the end-to-end administration of training and employee development programs.
• Assist in training administration, including training registration, training calendar scheduling, attendance tracking, training material preparation, and documentation.
• Coordinate with employees, trainers, and external vendors to ensure smooth execution of learning and development programs.
• Maintain training records and update learning databases to ensure data accuracy and completeness.
• Monitor training attendance, certifications, and training compliance records.
• Assist in preparing training reports, participant evaluations, training dashboards, and other learning-related administrative documents.
• Assist in onboarding and offboarding administrative processes.
• Ensure completeness and accuracy of HR records in compliance with company procedures.
• Assist in preparing routine HR reports and employee data summaries.
• Support HR projects related to process improvement and digitization.
• Collaborate with internal stakeholders to ensure smooth HR administrative operations.

Qualifications

• Final year students or Fresh Graduates from Psychology, Human Resources, Management, Business Administration, or related majors.
• Have a basic understanding of Human Resources functions and administration.
• Proficient in Microsoft Excel, Word, PowerPoint, and other Microsoft Office applications.
• Strong attention to detail and good organizational skills.
• Able to maintain confidentiality and handle employee data responsibly.
• Good communication and interpersonal skills.
• Fast learner and able to work independently as well as in a team.