Assistant Office Coordinator

At HAVI, since 1974, we haven't just been in the business of supply chain; we’ve been in the business of reimagining connections between people and the products they love to create a better future.

Joining the TechHUB is an opportunity to be part of the transformation journey towards reimagining the future of Supply Chain Technology!

At HAVI TechHUB, You Get…

THE WORK

…the chance to embark on a groundbreaking startup journey set to transform global supply chain results. Here, you’ll have the opportunity to make your mark by innovating, creating and driving revolutionary projects that reshape the tech and supply chain world. As you steer the change needed for the company’s growth, your work will be purposeful, driving value and bringing smiles to everyday life.

THE PEOPLE

…to work with a diverse mix of talent – an exceptional team of experts, trailblazers and problem solvers from around the globe. Together, you’ll seamlessly work across borders to achieve what you seem impossible.

THE ENVIRONMENT

…to thrive in a supportive yet challenging environment where innovation to redefine what’s possible is our commitment. Experience a culture that encourages autonomy, flexibility and empowerment, and embrace a collaborative mindset that prioritizes teamwork and experimentation – essential for shaping the future of Supply Chain Technology!

ABOUT THE ROLE

We are looking for a Assistant Office Coordinator to join our TechHUB in Kuala Lumpur!

The Assistant Office Coordinator is responsible for ensuring the smooth daily operations of the HUB, maintaining a safe, efficient, and welcoming environment for all employees. The role involves coordinating HUB activities, logistics, supplier management, and events, as well as providing administrative support with high attention to detail.

Reporting to the Office Manager, who reports directly to the CIO / Managing Director, this position has visibility and impact within the company’s leadership and plays a key role in creating a positive experience for all colleagues using the HUB.

THE SKILLS

To set you up for success in this role, here are some key skills that will help you:

• Proven experience in administrative coordination, facilities, logistics, or a similar role, with basic knowledge of invoice reconciliation.
• Strong organizational, planning, and prioritization skills.
• Excellent interpersonal communication and the ability to adapt messages to different audiences (from maintenance staff to directors and clients).
• Proactive and solution-oriented mindset, with the ability to anticipate needs and act without waiting for requests.
•  High attention to detail and commitment to quality.
• Ability to work independently and collaboratively in a team.
• Fluent in English (oral and written).
• Proficiency in digital tools, including MS Outlook and Teams, MS Office.
• Knowledge of fleet management (or willingness to learn).
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to maintain confidentiality when handling sensitive information.
• Active listening skills and empathy to understand needs.
• Attitude of finding solutions, “everything is possible” mindset, with willingness to learn and improve. (Positive, can-do attitude with a willingness to learn and continuously improve.)
• Ability to say “no” gracefully and when necessary, maintaining professionalism.
• Positive, collaborative spirit, with initiative and accountability.

THE BENEFITS

What’s in for you?

· The People! The Work! The Environment!

· Competitive Salary: we offer a salary that reflects your experience, and expertise

· Work-Life Balance: Hybrid Working — 3 days in office, 2 days from home

· Professional Growth: access to ongoing training.

· Inclusive Environment: we prioritize diversity and inclusion, ensuring everyone feels welcome and valued.

In return, HAVI TechHUB asks…

BE ADAPTABLE

…and swifty adjust to new challenges, diverse mindsets and disruptive approaches as you navigate the ever-evolving supply chain technology landscape.

BE A SOLUTION SEEKER

…and embrace challenges creatively, think critically and drive positive change in supply chain technology.

BE DRIVEN

…and demonstrate initiative and accountability in pursuing innovative solutions and strategies to shape the future of supply chain technology.

Apply Now! Step into the future with us at HAVI TechHUB in Kuala Lumpur and make your mark!

Equal Opportunity Employer: HAVI TechHUB is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, disability, age, parenthood, pregnancy or any other basis protected by applicable law, and will not be discriminated against.